Monday,
June 9, 2008
The regular monthly meeting of the Hickory County Library
Board was held June 9, 2008 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New
Hermitage Drive, Hermitage, Missouri, 65668.
President Doris
Frye called the meeting to order at 9:00am.
The following persons were present:
Doris Frye, President
Hal
Geltmacher, Vice-President
Gerda Fitts, Treasurer
Eva
Cooper, Trustee
Stacy Coulsell, Library Administrator
Kevin Powell, member of the public
Attendance
was taken via the expense voucher.
Motion to approve the agenda was made by Hal Geltmacher,
seconded by Sharon Barrett, all in favor and the motion carried unanimously.
The
minutes from the May 12, 2008 meeting were reviewed after noting a correction to be made, Hal Geltmacher made the motion to
accept the minutes as corrected, Gerda Fitts seconded the motion. All in favor, and the motion carried
unanimously.
Before beginning the business portion of the meeting
the Board heard from Contractor Kevin Powell. He submitted bids regarding the renovation of the Children’s
Area and Meeting Room. After reviewing the bid, Sharon Barrett made the following motion to accept the
bid contingent upon the price of materials used in the project and for the project to be started as soon as possible.
Hal Geltmacher seconded the motion, all in favor, and the motion carried unanimously.
Library
Administrator Stacy Coulsell gave her Administrator’s Report for May and June; she reported that the Summer Programming
had begun. The first of the activities would be a Story Hour on Thursday, June 12 and a program with return
performer Teresa T. the Magician on Saturday, June 14th. She also noted that the parking lot
had been sealed by Jones Paving of Urbana, MO. Administrator Coulsell reported that the Scholastic Book
Fair to be held in August would be on a smaller scale than in the past, which would allow for a larger profit margin.
Coulsell reported that the Master Gardener’s had begun the landscaping project and would continue as weather
would allow. She noted that the Flag Raising Ceremony had a nice turnout and the pictures from that event
had been run in newspaper.
Coulsell noted that the Library had seven items to be
declared as Salvaged Material. With that Hal Geltmacher moved to make the following motion to declare four
office chairs, two computer towers, and one computer monitor as salvaged material. Gerda Fitts seconded
the motion, all in favor and the motion carried unanimously.
Administrator
Coulsell presented the financial report for the Library, the balance as of June 9, 2008 was $86,845.46. This balance is the
total of both of the Library’s accounts.
Coulsell presented
the Library’s Circulation report for the month of May. There were 30 new cards issued and the total
circulation for the month was 4618 items circulated.
Under President’s
Report—there was none as President Frye had nothing to report.
Under
Association Report—there was none as Library Association President Sharon Barrett had nothing to report.
Under Friends Report—there was none as Friends President Ruth McCarty was absent.
Under Old Business, the Board discussed what had been spent on out of the Equalization Report,
five new office chairs had been purchased, one new office desk, and the lighting had been repaired. The
Board discussed their plans for the balance of the funds; this will be tabled until the next meeting.
Under New Business, the Board discussed rising costs in the economy and with that the usage
of the Library. After much discussion, Hal Geltmacher made the following motion to temporarily change the
Library’s Operating Hours to Monday thru Friday 9:30am to 7:00pm during the week and 9:30am to 1:00pm on Saturdays,
Gerda Fitts seconded the motion, all in favor and the motion carried unanimously. Also with the hour change
the Board discussed extended check-out times. Gerda Fitts made the following motion to temporarily extend
the Library’s check-out time to four weeks on books and audio books, fourteen days on periodicals, and five days on
the DVD and VHS material, Hal Geltmacher seconded, all in favor and the motion carried unanimously.
Hearing no public comment and having no further business, the meeting adjourned at 10:25am.
The next meeting will be July 14, 2008 at 9:00am.
Respectfully
submitted,
_________________________________
Sharon Barrett, Secretary
