Monday, May 12, 2008 The regular monthly meeting of the Hickory County Library Board was held May 12, 2008 at
9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri,
65668. President Doris Frye called the meeting to order at 9:00am. The following persons were present: Doris
Frye, President Hal Geltmacher, Vice-President Gerda Fitts, Treasurer Stacy Coulsell,
Library Administrator Kevin Powell, member of the public Library Trustee Eva Cooper was absent. Attendance was taken via the expense
voucher. Motion to approve the agenda was made by Hal Geltmacher,
seconded by Sharon Barrett, all in favor and the motion carried unanimously. The
minutes from the April 14, 2008 meeting were reviewed, Hal Geltmacher made the motion to accept the minutes as corrected,
Gerda Fitts seconded the motion. All in favor, and the motion carried unanimously. Library Administrator Stacy Coulsell gave her monthly Library Report. In her reported she noted
that she had hosted the last Story Hours with the Preschool and Head Start groups for the school year. Coulsell
reported that the Summer Programming had been scheduled, this year’s theme is Catch the Reading Bug, the Summer Programming
schedule is listed at the Front Desk of the Library, and she had it listed in The Index. She also noted that the Library had been closed May 2nd and 3rd for carpet
cleaning, and that it was completed. Administrator Coulsell reported that she had received bids for the
Parking Lot area to be sealed, after reviewing the bids that were submitted, the Board moved to accept the bid from Jones
Paving of Urbana. Coulsell
reported that four new computers were on their way, due in part to a grant that she had written earlier this year.
She reported that she had met with the Master Gardener’s group to begin a landscaping project later on in the
Spring. Administrator Coulsell noted that there would be a Flag
Raising Ceremony on May 31st at 3:30pm; this flag will be one that has flown over the White House, in Washington,
D.C. And finally, she reported that long
time staff member Berniece McCaslin had given the staff a big of a scare due to falling ill on Friday, May 9,
2008. Coulsell reported that Mrs. McCaslin was back at work and doing better. Administrator Coulsell presented the Library’s Financial Report for May. To
date the balance of both Library Accounts was $92,480.71. Motion to accept the Financial Report as given
was made by Hal Geltmacher, seconded by Gerda Fitts, all in favor, the motion carried unanimously. Administrator Coulsell presented the Library’s Circulation Reports for April,
there were 33 new cards issued during these months. The Total Circulation for April was 4589.
The Circulation for the year to date is 18,596 total items. Under
Library Association Business, Association President Sharon Barrett reported that the Association’s yearly payment had
been made to the USDA, and that the Library’s building insurance had been paid for the year by the Association.
President Barrett also reported that Board President Doris Frye had been re-appointed by the County Commission to serve
a new four year term on the Library Board. Under President’s Report, President
Frye had nothing to report. Under Friends Report, Library Board President
Doris Frye reported that the Annual Friends of the Library Summer Book Sale would be June 5th thru June 7th
at the Library. Under Old Business, The Board discussed the
preparation for the Renovation of the Children’s Area. The Board met with Kevin Powell to discuss
plans for the renovation. Also Under Old Business, Administrator Coulsell presented prices for equipment
that was needed to be purchased with the use of Equalization funds. Under
New Business, the Board discussed conducting a Financial Audit for the 2008 Fiscal Year. The next meeting is to be June 11, 2008 at 9:00am
. Having no further business and hearing no public comment, the meeting adjourned at 9:45 am.
Respectfully submitted,
__________________________________ Sharon Barrett, Secretary
| 
