Monday March 8, 2010

The regular monthly meeting of the Hickory County Library Board was held March 8, 2010 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Doris Frye called the meeting to order at 9:00am.

The following persons were present:

Doris Frye, President

Hal Geltmacher, Vice-President

Gerda Fitts, Treasurer

Sharon Barrett, Secretary

Eva Cooper, Trustee

Stacy Coulsell, Library Administrator

Attendance was taken via the expense voucher. 

The minutes from the January 11, 2010 meeting were reviewed, after reviewing the minutes, and having no corrections to be made, Hal Geltmacher made the motion to accept the minutes as presented, Eva Cooper seconded, and the motion carried unanimously.

Administrator Coulsell presented the Administrator’s Report for February and March.  She reported that her story hour continued with the Preschool and Headstart students.  She also noted that she had several programs lined up for the Summer Programming, they will include two programs from Wonders of Wildlife, two puppeteers, a magician, and one professional storyteller.  She noted that she was looking into a possible Spanish course for the pubic as well.  Coulsell reported that the Library had begun a recycling program at the Library, the service was being offered through the Kaysinger Basin organization and that this was a free service to the Library.  Coulsell reported that she was currently working on the State Financial and Circulation Final Report for the State Auditor’s office.  She is also working on a Technology Plan for 2010-2013. 

Administrator Coulsell presented the Financial Report for the Library, the balance as of March 8, 2010 was $158,854.92.  This reflects the balance of both of the Library’s accounts.  Coulsell presented the Financial Reports for January, Eva Cooper made the motion to accept the January Financial Reports as presented, Sharon Barrett seconded, all in favor and the motion carried unanimously.  Administrator Coulsell presented the Financial Report for February, Sharon Barrett made the motion to accept the Financial Report as given, Hal Geltmacher seconded, all in favor, and the motion carried unanimously. 

Administrator Coulsell presented the Library’s Circulation Report for the months of January and February.  There were 52 new cards issued with a total circulation for the months of January and February to be 8471.  

Under President’s Report—there was nothing to report.

Under Association—there was nothing to report.

 Under Friends, Sharon Barrett presented on behalf of the Friends, that there would be a book signing on May 15, 2010 at 1:00pm, the featured author would be Kenneth Kieser, he is a Kansas City author, and is considering doing a newspaper story on the area.

Under Old Business, Library Administrator Stacy Coulsell reported the Library had received Equalization funds for 2010.  The Board discussed enclosing the front entrance of the library to conserve energy.  Gerda Fitts made the motion to begin getting estimates for the Door Enclosure project, Eva Cooper seconded, and the motion carried unanimously. The Board discussed renovating the Front Desk area,  Hal Geltmacher made the motion to begin getting estimates for the front desk project, Eva Cooper seconded, all in favor and the motion carried unanimously.

Also under Old Business, the Board reviewed Weather Closing policies; it has been the past policy for the Library Administrator to make the judgment of closing.  The Library Administrator reports to the Board once the decision is made.  Any employees that are scheduled to work during this time will be compensated only for the time scheduled to work.

Under New Business, the Board discussed selling the Card Catalog, as all record keeping is now being documented on the computer, and backed up electronically, the Library no longer needs the Card Catalog for reference.  Gerda Fitts made the motion to sell the Card Catalog, with first option going to the Historical Society, and then listing it online.  Eva Cooper seconded, and the motion carried unanimously.

Also Under New Business, the Library discussed hosting public computer classes, and reviewed a lesson plan submitted by William Arnold.  Sharon Barrett made the motion to accept the lesson plan with the Library Administrator’s ability to revise as needed.  Hal Geltmacher seconded the motion and the motion carried unanimously.

Also Under New Business, President Frye noted that the Library would conduct a special meeting to discuss applying for a USDA grant.  This meeting will be March 22, 2010 at 10:00am at the Library.

Having no further business, and hearing no public comment the meeting adjourned at 10:45am.

Next meeting to be April 12, 2010 at 9:00am.

Respectfully submitted,

____________________________

Sharon Barrett, Secretary