Monday January 11, 2010

The regular monthly meeting of the Hickory County Library Board was held December 14, 2009 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Doris Frye called the meeting to order at 10:05am.

The following persons were present:

Doris Frye, President

Hal Geltmacher, Vice-President

Gerda Fitts, Treasurer

Stacy Coulsell, Library Administrator

Attendance was taken via the expense voucher.  Absent were Secretary Sharon Barrett and Trustee Eva Cooper.

The minutes from the December 14, 2009 meeting were reviewed, after reviewing the minutes, and having no corrections to be made, Hal Geltmacher made the motion to accept the minutes as presented, Gerda Fitts seconded, and the motion carried unanimously.

Administrator Coulsell presented the Administrator’s Report for December.  She reported that her story hour continued with a new group of Preschool and Headstart students.  She noted that she had begun working on a grant for five new computers, four of them would replace and upgrade existing systems and one would be an additional workstation at the front desk.  She reported that she had begun working on the Final Financial Report for the State Auditor’s office.  Coulsell made some suggestions for building improvements in the coming year, if Equalizations funds were received, she suggested closing in the front awning of the building, and extending the parking area to the rear of the building. 

Administrator Coulsell presented the Financial Report for the Library, the balance as of January 11, 2010 was $59,577.36.  This reflects the balance of both of the Library’s accounts.  Coulsell also presented the Board with a Fourth Quarter Financial Balance report. Gerda Fitts made the motion to accept both reports as presented, Hal Geltmacher seconded, all in favor and the motion carried unanimously. 

Administrator Coulsell presented the Library’s Circulation Report for the month of December.  There were 28 new cards issued with a total circulation for the month of December to be 4208.   The Total Circulation for the year was 52,870.

Under President’s Report—there was nothing to report.

Under Friends there was nothing to report.

Under Association Report, there was none as Association President Sharon Barrett was absent.

Under Old Business, Library Administrator Stacy Coulsell reported that all Equalization funds for 2009 had been expended.

Under New Business, the Board discussed weather and closing the Library during that time.

Hal Geltmacher suggested the following policy:

The closing of the Library in times of severe weather (i.e. ice and snow) it is the sole judgment of the Library Administrator to open or close in that time. The Administrator will report to the Board when making these decisions.  The employees who are scheduled to work during that time will be paid only for the hours they are scheduled during that day.  The Library will make every attempt to be open at a reasonable time during severe weather. 

This matter was tabled until the next meeting.

Having no further business and hearing no public comment, the meeting adjourned at 11:37 am.

The next meeting will be February 8, 2009.

Respectfully submitted,

_____________________________

Hal Geltmacher, Vice-President