Monday December 14, 2009

The regular monthly meeting of the Hickory County Library Board was held December 14, 2009 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Doris Frye called the meeting to order at 9:15am.

The following persons were present:

Doris Frye, President

Hal Geltmacher, Vice-President

Gerda Fitts, Treasurer

Sharon Barrett, Secretary

Eva Fae Cooper, Trustee

Stacy Coulsell, Library Administrator

Attendance was taken via the expense voucher.

After approving the agenda, Hal Geltmacher moved to accept the agenda as presented, Eva Cooper seconded the motion, and the motion carried unanimously.

Before the regular business meeting of the Board of Trustees began, Don Ginnings was present to discuss revisions in the Sunshine Law, and he presented the Library with several copies of the new and revised version of the Sunshine Law.

The minutes from the November 9, 2009 meeting were reviewed, after reviewing the minutes, and having no corrections to be made, Hal Geltmacher made the motion to accept the minutes as presented, Gerda Fitts seconded, and the motion carried unanimously.

Administrator Coulsell presented the Administrator’s Report for December.  She reported that her story hour continued with a new group of Preschool and Headstart students.  Coulsell noted that she had been to Springfield to tour the Children’s libraries in the Springfield-Greene county system.  She noted that a new children’s computer was expected to arrive soon.  She noted that a new cataloging computer was ordered and also expected to arrive soon.  Coulsell reported that she had recently completed the Statistical Report for the Missouri State Library, this is a report that documents the Library’s material inventory, personnel, hours of operation, and operating expenses.  Coulsell noted that she was looking into implementing a recycling system for the Library’s paper and newspapers.

Administrator Coulsell presented the Financial Report for the Library, the balance as of December 14, 2009 was $73,188.24.  This reflects the balance of both of the Library’s accounts.

Administrator Coulsell presented the Library’s Circulation Report for the month of November.  There were 19 new cards issued with a total circulation for the month of November to be 4126.

Under President’s Report—there was nothing to report.        

Under Friends Report—President Doris Frye noted there would be a meeting later the same day on Christmas Traditions and Stories.

Under Association Report—Association President Sharon Barrett reported that the Association had met earlier that day.  She reported that the Association had moved to increase the Library’s annual lease payment by two thousand dollars, and that money would be applied to the principal payment of the USDA loan.  She also noted that the Association would be adding an additional five thousand dollars to the annual payment out of their general fund.

Under Old Business, Administrator Coulsell reported that all of the remaining Equalization funds had been expended.

Under New Business, Administrator Coulsell presented the Board with a Proposed Budget for 2010.  The budget included an increase in the Library’s Outreach services for computer classes, additional children’s programming, and adult programs.  The budget also included a two percent pay increase to all staff and the Library Administrator. 

Hal Geltmacher moved to accept the two percent pay increase to all staff and Library Administrator Stacy Coulsell, effective January 1, 2010.  Eva Cooper seconded, and the motion carried unanimously. 

Sharon Barrett moved to accept the budget as presented, Gerda Fitts seconded the motion, and the motion carried unanimously.

Having no further business, and no public comment to be heard, the meeting adjourned at 10:40am.

The next meeting is to be January 11, 2010 at 10:00am.

Respectfully submitted,

______________________________

Sharon Barrett, Secretary