Monday October 12, 2009

The regular monthly meeting of the Hickory County Library Board was held September 12, 2009, 2009 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Doris Frye called the meeting to order at 9:00am.

The following persons were present:

Doris Frye, President

Hal Geltmacher, Vice-President

Gerda Fitts, Treasurer

Sharon Barrett, Secretary

Eva Fae Cooper, Trustee

Stacy Coulsell, Library Administrator

Attendance was taken via the expense voucher.

After reviewing the agenda, Gerda Fitts moved to accept the agenda as presented, Hal Geltmacher seconded the motion, and the motion carried unanimously.

The minutes from the September 14, 2009 meeting were reviewed, after reviewing the minutes, and having no corrections to be made, Eva Cooper made the motion to accept the minutes as presented, Gerda Fitts seconded, and the motion carried unanimously.

Administrator Coulsell presented the Administrator’s Report for September.  She reported that she had begun the process of signing up for a free Courier service to take care of the Library’s book mailings, this service would save the Library approximately $150.00 monthly in postage.  Coulsell reported that MORE.net and CenturyTel were providing the Library with a new computer router and faster internet speed and that would take place later in the month.  Coulsell reported that the tax levy rate recently voted on by the Board had been approved by the State Auditor.  She also reported that she would be attending the “Get Motivated” seminar in Springfield, on October 15, 2009. 

Administrator Coulsell presented the Financial Report for the Library, the balance as of October 12, 2009 was $61,291.64.  This reflects the balance of both of the Library’s accounts. Coulsell presented the Library’s Quarterly Balance Report for Third Quarter 2009. After reviewing the Financial Reports Sharon Barrett made the motion to accept the Library’s Financial Report as given.   Gerda Fitts seconded the motion, all in favor and the motion carried unanimously.

Administrator Coulsell presented the Library’s Circulation Report for the month of September.  There were 42 new cards issued with a total circulation for the month of September to be 4556.  September noted the highest number of Adult Fiction to be loaned out this year.

Under President’s Report—there was nothing to report.        

Under Association Report—there was nothing to report.

Under Friends---Administrator Coulsell reported on behalf of the Friends, that the Annual Fall Book Sale would be August 14^th  thru 17^th.     Later the same morning the Friends group would be holding their October meeting, the program would be on humor.    

Under Old Business—the Board discussed plans for the Library’s remaining Equalization funds, discussion was held over purchasing a new computer for the Library’s Circulation system and upgrading the current software and purchasing a Children’s computer with educational software and Spanish language software. 

Under New Business, the Board discussed patching the back parking lot.

Having no further business, and hearing no public comment, the meeting adjourned at 9:30am.

The next meeting is to be November 9, 2009.

Respectfully submitted,

__________________________

Sharon Barrett, Secretary