Monday, July 13, 2009

The regular monthly meeting of the Hickory County Library Board was held July 13, 2009, 2009 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Doris Frye called the meeting to order at 9:05am.

The following persons were present:

Doris Frye, President

Hal Geltmacher, Vice-President

Gerda Fitts, Treasurer

Eva Fae Cooper, Trustee

Stacy Coulsell, Library Administrator

Attendance was taken via expense voucher. Board Secretary Sharon Barrett was absent.

After reviewing the agenda, Eva Cooper moved to accept the agenda as presented, Gerda Fitts seconded the motion, and the motion carried unanimously.

The minutes from the June 8, 2009 meeting were reviewed, after reviewing the minutes, and having no corrections to be made, Eva Cooper made the motion to accept the minutes as presented, Gerda Fitts seconded, and the motion carried unanimously.

Administrator Coulsell presented the Administrator’s Report for July.  She reported had deposited the grant check from the Hickory County Community Improvement Coalition for $500.00.  This money will go to purchase books for children to give away as part of the Summer Reading program.  She reported that the new microfilm reader was in place.  Administrator Coulsell reported that she had applied for the 2010 State Aid for the Library.  She also noted that Hal Geltmacher and Sharon Barrett had been reappointed by the County Commission to serve on the Library Board.  Coulsell reported that the new carpeting for the building had been ordered and would be installed in September.  She noted that the Library’s new shelving had arrived and was scheduled to be installed later in the month.

Administrator Coulsell presented the Financial Report for the Library, the balance as of July 13, 2009 was $109,442.10.   This balance is the total of both of the Library’s accounts. Administrator Coulsell also presented the Library with the Second Quarter Fiscal Report.   After hearing the Financial Reports Hal Geltmacher made the motion to accept the Library’s Financial Report as given.   Eva Cooper seconded the motion, all in favor and the motion carried unanimously.

Administrator Coulsell presented the Library’s Circulation Report for the month of June.  There were 53 new cards issued with a total circulation for the month of June to be 4837.  She noted that the Library had record numbers in circulation in Adult Fiction, Children’s Fiction and Internet usage. 

Under President’s Report—there was nothing to report.

Under Association Report—there was nothing to report as Association President Sharon Barrett was absent.

Under Friends---Board President Doris Frye reported on behalf of the Friends that the Friends group had a successful book sale.

Under Old Business—the Board discussed plans for the Library’s Equalization funds, and possibilities for the remaining balance of those funds.

Under New Business, As the Library has the new microfilm reader, the Board discussed declaring the older microfilm reader as Salvaged material.  Hal Geltmacher made the motion to declare the Minolta Microfilm Reader/Printer as Salvaged material.  Gerda Fitts seconded, all in favor and the motion carried unanimously. 

Also Under New Business, Doris Frye appointed Hal Geltmacher and Eva Cooper to the Nominating Committee for Election of New Officers for the 2009-2010 year.  The Annual meeting of the Board of Trustees will be held August 10, 2009 immediately before the Library’s Regular Monthly meeting. 

Having no further business, and hearing no public comment, the meeting adjourned at 10:15am.

The next meeting will be August 10, 2009, immediately following the Annual Meeting of the Hickory County Library Board of Trustees.

Respectfully submitted,

______________________________

Hal Geltmacher, Vice-President