Monday, May 11, 2009

The regular monthly meeting of the Hickory County Library Board was held May 11, 2009 at 10:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

Before the Business Meeting of the Board of Trustees, the Board heard a presentation  from Michael Hoffman who presented a bid on carpeting for the Library.

President Doris Frye called the meeting to order at 9:00am.

The following persons were present:

Doris Frye, President

Hal Geltmacher, Vice-President

Gerda Fitts, Treasurer

Eva Fae Cooper, Trustee

Sharon Barrett, Secretary

Stacy Coulsell, Library Administrator

Attendance was taken via expense voucher.

A motion to approve the agenda was made by Gerda Fitts, seconded by Hal Geltmacher, all in favor and the motion carried unanimously.

The minutes from the April 13, 2009 meeting were reviewed, after reviewing the minutes, and having no corrections to be made, Gerda Fitts made the motion to accept the minutes as presented, Hal Geltmacher seconded, and the motion carried unanimously.

Administrator Stacy Coulsell gave her Administrator’s Report.  She reported that the Library had not had power on Friday, May 8^th and had noted that the Library received no damage from the storm.  She reported that all of the Summer Programming had been scheduled, and that Saturday, would kick off the summer events starting with a marionette puppet show featuring the Jubillee Puppet Theater from Marshfield, Missouri. She noted that the Library will have a Christian Fiction author to speak in June. She also reported that faithful Library patron Bob Mathews was in the hospital and had been to visit him.

Administrator Coulsell presented the Financial Report for the Library, the balance as of May 11, 2009 was $132,967.13.   This balance is the total of both of the Library’s accounts.    After hearing the Financial Report Sharon Barrett made the motion to accept the Library’s Financial Report as given.   Hal Geltmacher seconded the motion, all in favor and the motion carried unanimously.

Coulsell presented the Library’s Circulation Report for the month of April.  There were 31

new cards issued and Total Circulation for the month of April was 4256.

Under President’s Report—there was nothing to report.

Under Association Report—Association President Sharon Barrett reported that the Association would be making the mortgage payment to the USDA during May and the Insurance payment as well.

Under Friends Report there was none to report as Friends President Doris Hutton was absent.

Under Old Business—the Board discussed the use of this year’s Equalization funds, the Board reviewed bids presented to the Library regarding the carpet, and decided to table the discussion until the June meeting, requiring more information from each bidder. The Board discussed having the parking lot repaired, and will be checking for estimates.  The Board also discussed the Community Room usage and will present a formal policy in June.

Under New Business, there was none.

Hearing no public comment and having no further business, the meeting adjourned at 9:50am.

Next meeting to be June 8, 2009 at 9:00am

Respectfully submitted,

_______________________________

Sharon Barrett, Secretary