Monday, January 12, 2009

The regular monthly meeting of the Hickory County Library Board was held January 12, 2009 at 10:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

Vice -President Hal Geltmacher called the meeting to order at 10:00am.

The following persons were present:

Hal Geltmacher, Vice-President

Gerda Fitts, Treasurer

Eva Cooper, Trustee

Stacy Coulsell, Library Administrator

President Doris Frye and Secretary Sharon Barrett were absent; attendance was taken via expense voucher.

A motion to approve the agenda was made by Eva Cooper, seconded by Gerda Fitts, all in favor and the motion carried unanimously.

The minutes from the December8, 2008 meeting were reviewed, after reviewing the minutes and noting one correction to be made, Gerda Fitts made the motion to approve the minutes as written, and Eva Cooper seconded the motion.  All in favor, and the motion carried unanimously.

Administrator Coulsell gave her monthly Administrator’s Report; she reported that the Story Hour with both the Preschool and Head Start groups continued.  Coulsell reported that the Library had received the final disbursement of funds from the Lowell Lee Clinton estate and that money would be used for the renovating of the Children’s Area.

Administrator Coulsell presented the Financial Report for the Library, the balance as of January 12, 2009 was $38,790.30.   This balance is the total of both of the Library’s accounts.  After hearing the Financial Report Gerda Fitts made the motion to accept the Library’s Financial Report as given.   Eva Cooper seconded the motion, all in favor and the motion carried unanimously.

Coulsell presented the Library’s Circulation Report for the month of December.  There were 26 new cards issued and Total Circulation for the month of December was 3992.  Total circulation for the year was 53, 166.

Under President’s Report—there was nothing to report as President Doris Frye was absent

Under Association Report—none, as Association President Sharon Barrett was absent.

Under Friends Report— there was none as Friends President Doris Hutton was absent.

Under Old Business—Administrator Coulsell reported that all of the 2008 Equalization funds had been expended.

Under New Business, Treasurer Gerda Fitts made the announcement that the Historical Society would be meeting in the Library’s Community Room, the second Tuesday of each month at 1:00pm, during the months of January thru April.  The Board discussed the Library’s share in the joint septic tank.  After much discussion Eva Cooper moved to share the cost of any upcoming repair or upkeep with the joint owners of the septic tank.  Gerda Fitts seconded the motion, all in favor, and the motion carried unanimously. 

Hearing no public comment and having no further business, the meeting adjourned at 10:42am.

The Next Meeting is to be February 9, 2009.

Respectfully submitted,

_____________________________ 

Hal Geltmacher, Vice-President