Monday, November 10, 2008
The regular monthly meeting of the Hickory County Library Board was held November 10, 2008
at 9:10am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage,
Missouri, 65668.
President Doris Frye called the meeting to order at
9:10am.
The following persons were present:
Doris Frye, President
Hal Geltmacher,
Vice-President
Gerda Fitts, Treasurer
Sharon Barrett, Secretary
Eva Cooper, Trustee
Stacy
Coulsell, Library Administrator
Attendance was taken via the expense voucher.
A motion to approve the agenda was made by Gerda Fitts, seconded by Eva Cooper, all in favor
and the motion carried unanimously.
The minutes from the October 13, 2008 meeting were reviewed,
Hal Geltmacher made the motion to approve the minutes as written, and Gerda Fitts seconded the motion. All
in favor, and the motion carried unanimously.
Administrator Coulsell
gave her monthly Administrator’s Report, she reported that the Story Hour with both the Preschool and Head Start groups
had begun again for the school year, and that as always these events are open to the public. Coulsell reported
that she had been in contact with the State Library’s Technology Director regarding the Digitalization of Historical
Material Grant. After speaking with him she will apply for a Technology Grant in the spring of 2009, this
will apply to the software that is needed for this project. Administrator Coulsell reported that she was
currently working on a preliminary budget for 2009. She noted that the Library would be closing at noon
November 26th and all day Thanksgiving November 27th.
Administrator Coulsell presented the Financial Report for the Library, the balance as of
November 10, 2008 was $31686.35. This balance is the total of both of the Library’s accounts.
After hearing the Financial Report Sharon Barrett made the motion to accept the Library’s Financial Report as
given. Eva Cooper seconded the motion, all in favor and the motion carried unanimously.
Coulsell presented the Library’s Circulation Report
for the month of October. There were 24 new cards issued and Total Circulation for the month of October
was 4196.
Under President’s Report—there was nothing
to report.
Under Association Report—President Sharon Barrett
reported that the Annual Library Association Meeting would be December 8th at 10:00am with the regular Board Meeting
to follow. She appointed Gerda Fitts to the Nominating Committee for the Election of Officers, and noted
that the Association Budget for 2009 would be reviewed.
Under
Friends Report there was none as Friends President Ruth McCarty was absent.
Under
Old Business, the Board discussed the remaining balance of the Equalization funds. Administrator Coulsell
reported that two reading chairs and a table had been ordered and would arrive towards the end of the month. She
also noted that three new sets of shelving had been ordered as well and would arrive in December. President
Doris Frye discussed with the Board a letter that she had received regarding the Library’s Tax Rate. She
noted that no change would occur in the tax rate until 2009-2010.
Under
New Business, the Board discussed meeting times during the winter months. Eva Cooper moved to set the Board
Meetings to 10:00am during the months of December, January, and February.
Hearing
no public comment and having no further business, the meeting adjourned at 9:50am.
The
next meeting is to be December 8, 2008 at 10:00am
Respectfully submitted,
__________________________
Sharon Barrett, Secretary
