Monday, October 13, 2008
The regular monthly meeting of the Hickory County Library Board was held October 13, 2008
at 9:15am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage,
Missouri, 65668.
President Doris Frye called the meeting to order at
9:10am.
The following persons were present:
Doris Frye, President
Hal Geltmacher,
Vice-President
Gerda Fitts, Treasurer
Eva
Cooper, Trustee
Stacy Coulsell, Library Administrator
Attendance was taken via the expense voucher.
A
motion to approve the agenda was made by Hal Geltmacher, seconded by Gerda Fitts, all in favor and the motion carried unanimously.
The minutes from the September 8, 2008 meeting were reviewed, Eva Cooper made the motion
to approve the minutes as written, and Hal Geltmacher seconded the motion. All in favor, and the motion
carried unanimously.
Administrator Coulsell gave her monthly Administrator’s
Report, she reported that the Story Hour with both the Preschool and Head Start groups had begun again for the school year,
and that as always these events are open to the public. She noted that she was looking into a Historical
Digitalization grant for the Library. This grant would involve either producing the historical materials
found only at the Hickory County Library into another format or purchasing equipment that would transfer the existing materials
into a more computer friendly format. Coulsell reported that H & L Heating and Cooling had been in
to repair an air conditioner vent.
Administrator Coulsell presented the Financial Report
for the Library, the balance as of October 13, 2008 was $38,637.15. This balance is the total of
both of the Library’s accounts. Coulsell also presented the Board the Quarterly Balance Sheet and Report for the Third
Quarter of 2008.
Gerda Fitts made the motion to accept the Financial
Report as given, Sharon Barrett seconded, and the motion carried unanimously.
Administrator
Coulsell presented the Library’s Circulation Report for the month of September. There were 31 new cards issued and Total
Circulation for the month at 4577. She reported that the overall circulation was up considerably from last
year, and with the changing economy more and more people are utilizing the Library’s many services.
Under President’s Report—there was nothing to report.
Under Association Report—President Sharon Barrett reviewed the resolution that had
been made in the Association meeting prior to the day’s Board of Trustees meeting. The Association passed a resolution that all
gifts and memorials to the Hickory Library Association will be applied to the principal remaining on the Library building
loan.
Under Friend’s Report—Board President Doris
Frye reported on behalf of absent Friends President Ruth McCarty that the Friends would be holding their Annual Fall Book
Sale on October 15th thru October 18th from 9:00am to 5:00pm.
Under
Old Business—The Board discussed the remaining balance of the Equalization funds. They discussed
purchasing furniture for the new Reading Area. The Board also discussed the installation of the new shelving
and fixtures for the recently renovated Large Print Area.
Under
New Business—The Board reviewed a letter received from the State Auditor’s office regarding setting the tax levy.
After much discussion, this item was postponed until the next meeting once more information was available.
Hearing no public comment and having no further business to discuss the meeting adjourned
at 9:50am.
The next meeting is to be November 10, 2008.
Respectfully submitted,
______________________________
Sharon Barrett,
Secretary
