Monday, July 14, 2008

The regular monthly meeting of the Hickory County Library Board was held July 14, 2008 at 9:00am in the Hickory County Library Community Room, at the Hickory County Library, 99 New Hermitage Drive, Hermitage, Missouri, 65668.

President Doris Frye called the meeting to order at 9:00am.

The following persons were present:

Doris Frye, President

Hal Geltmacher, Vice-President

Gerda Fitts, Treasurer

Eva Cooper, Trustee

Stacy Coulsell, Library Administrator

Kevin Powell, member of the public

Attendance was taken via the expense voucher.

Motion to approve the agenda was made by Gerda Fitts, seconded by Eva Cooper, all in favor and the motion carried unanimously.

The minutes from the June 9, 2008 meeting were reviewed, Sharon Barrett made the motion to approve the minutes as written, and Hal Geltmacher seconded the motion.  All in favor, and the motion carried unanimously.

Before beginning the business portion of the meeting the Board heard from Contractor Kevin Powell.  The Board discussed with Kevin Powell possibilities of flooring the entranceway to the new Large Print and Reference area. 

Administrator Stacy Coulsell gave her Library Administrator’s Report for June and July; she reported that the Library had received the Letter of Assessed Valuation from the Courthouse.  She also reported that the Library’s Summer Reading programs were drawing to a close and that they had been well attended.  The last program had featured a 75 pound alligator snapping turtle, and had drawn a large crowd. Coulsell noted that Library’s trash service bill had increased and that the Library may look to other companies for lower costs.  Administrator Coulsell reported that the renovation was complete and measurements had been taken to order new wall shelving.  She also noted that Mark Electric had been in earlier in the month to replace the flag light.

Administrator Coulsell presented the financial report for the Library, the balance as of July 14, 2008 was $73,300.83. This balance is the total of both of the Library’s accounts.  Coulsell also submitted the Library’s Quarterly Financial Report for the second quarter of the 2008
Fiscal Year.

Coulsell presented the Library’s Circulation report for the month of July.  There were 32 new cards issued and the total circulation for the month was 4465 items circulated.  She also noted that the patrons had adjusted to the new hours.

Under President’s Report—President Frye reported that the Library’s Annual meeting would be in August and the Library Board would set the tax rate for the year at that meeting.  The Annual Meeting will precede the Regular Meeting.  The Annual Meeting will be held August 11, 2008 at 9:00am, with the Regular Meeting of the Board to follow at 9:15am.

Under Association Report—Association President Sharon Barrett gave the balance of the Association account.

Under Friends Report—there was none as Friends President Ruth McCarty was absent.

Under Old Business, the Board discussed what had been spent out of the Equalization Funds. The Board discussed their plans for the balance of the funds.  The Board discussed the new shelving that will be put in place later in the summer.

Under New Business, President Frye appointed the nominating committee for the election of Officers of the Board for the 2008-09 year.  She appointed Sharon Barrett and Eva Cooper to the nominating committee.

 Hearing no public comment and having no further business, the meeting adjourned at 10:15am.

The next meeting will be August 11, 2008 at 9:00am.

Respectfully submitted,

_________________________________ 

Sharon Barrett, Secretary